Automated Mailroom

Automated Mailroom

Typically, companies have thousands of documents sent into their mailrooms daily. The mailroom serves as the center for paper-based correspondence with other establishments. However, the mail piling up might end up turning into a major workload for the company’s employees. 

Are you tired of performing the menial task of sorting and arranging all your document types? Do you need a more efficient way to carry out this task without misplacing paper? If yes, then our automated mailroom service is everything you need and more. 

With an automated mailroom, you’ll not only get to give your customers speedy responses, but you’ll also increase your company’s level of productivity. If you’re interested and you need more insight about how to automate your mailroom, we’ll give you a quick run-through: 

Automated Mailrooms: How it Works

To automate your company’s mailroom, you'll have to make use of digital mailroom services. However, the first hold-up you might have is trying to understand what exactly it entails. When you get your mailroom automated, you digitize your emails, paper mails, and faxes, and make them easily available.

From then on, our company will be in charge of receiving every correspondence sent to your company. Basically, we will handle the mail to ensure that your company functions more productively. For a clearer picture, here's a look at the processes involved in mailroom automation:

  • Gathering Correspondence

The first step is for our company to collect and prepare the paper mail, faxes, and other documents. On the side, we will also help you manage a PO box designated for the automation process, and that's where we'll collect the company's correspondence. 

  • Digitize

After your mail is collected, we will help you digitize all paper documents ranging from checks, letters, and other paper-based types of correspondence. We will scan every document into a digital format to ensure that they are safe and easy to access. 

  • Deliver Collated Data 

Once we help you convert all your correspondence into a digital format, they are more than ready to get sent out. This will be a speedy and efficient process. The mails will get forwarded to exactly who you want, without you worrying about how to navigate through the physical mail. 

Benefits of Having an Automated Mailroom

  • Boosted Efficiency

Our document processing automation will ensure that your correspondence is sorted out, formatted, and delivered in less than 24 hours. Your employees wouldn't have to undergo this menial task and this will ultimately allow them to give more time to their other work duties. 

  • Heightened Customer Satisfaction 

Customers will receive prompt responses to their mail. When this happens, their sense of satisfaction is increased which will encourage them to stay loyal to your business. Ultimately, mailroom automating gives your business an edge over others out there. 

  • Well-Structured Archives

It’s usually hard to find documents in archives. It's either they get misfiled or misplaced, and this causes a great deal of frustration for employees. When you automate your mailroom, all files and documents get accurately sorted and indexed in an orderly fashion. 

Your business’s reach will get a significant boost if you have an automated mailroom. You will also get to have a more positive environment. If you're looking to get the best digital mailroom services you can find, all you have to do is contact us today! 
Contact Scan Optics for the best intelligent data management
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