Each year, American businesses are single-handedly responsible for producing up to 21 million tons of paper waste. This staggering statistic applies to all types of organizations, including state governments. All of these wasted resources add up in the long run and contribute to pollution, deforestation and other acts of environmental destruction.
Fortunately, more business leaders and government officials are taking steps to reduce their carbon footprint and promote a more sustainable lifestyle. One of the top ways they’re accomplishing this is by converting paper documents into electronic files. Studies estimate that 50 to 70 percent of office space is dedicated to document storage. Going paperless can therefore free up a significant amount of room for other important purposes.
Some government officials have even opted to partner with leading data management firms like Scan-Optics to support their eco-friendly goals. Here’s what you need to know about digital transformation strategies and how they can help governments save money while benefiting the environment.
The Benefits of Digital Transformation
Replacing physical documents with electronic ones can be highly beneficial to governments for a number of reasons. Apart from the environmental impact of this decision, there are a slew of other advantages that can help organizations position themselves for success.
Greater Efficiency
Government officials are always looking for ways to maximize the amount of work they can get done in a specified period of time. With help from a well-developed digital transformation strategy, this goal can become a reality. Sending and receiving documents digitally saves a significant amount of time and effort, helping to increase overall output.
Easier Access
Paper documents can easily be lost, misplaced or accidentally thrown away. Electronic documents are stored in a single secure location so that you can access them anytime. Governor Lamont, the governor of the state of Connecticut, has partnered with Scan-Optics out of a desire to make key information more readily available. With over 50 million pages of Connecticut government documents now digitized, the results have been overwhelmingly positive.
Enhanced Collaboration
Government leaders often struggle to develop strategies for collaborating effectively with their remote teams. With digitized documents, team members can effortlessly share important information with each other and provide feedback in real time. This is crucial to building stronger relationships among employees and promoting trust throughout your entire workforce.
Better Technology
The type of technology you use is just as important as the work you do. If your technology is out of date or is constantly running into problems, this can take a toll on your organization as a whole. Data management companies like Scan-Optics help equip governments and companies with cutting-edge technology that gets the job done quickly, efficiently and accurately.
Unlock the Opportunities of a Government Digital Transformation Strategy
The benefits of digital transformation only begin to scratch the surface. When you choose to work with skilled and experienced data management specialists, you unlock a host of exciting opportunities. For example, after partnering with Scan-Optics, the state of Connecticut has had the chance to implement document packing and pickup as part of their plan to enhance their human resources department.
At the same time, the company has played a key role in ensuring that there is no downtime in the state’s production. This is essential to maximizing efficiency and supporting greater productivity across the entire workforce. As a result, all types of organizations can enjoy an increase in revenue as well as happier and more successful employees.
Transform the Way You Send, Receive and Process Documents
If you’re ready to move beyond the age of paper documents, it may be the perfect time to join the digital movement. Scan-Optics can work closely with your organization to develop a digitization plan that works best for your specific needs and goals. In addition to helping you transform all of your physical files into electronic ones, we can help to optimize numerous areas of your business for greater success as a whole.
To learn more about how we can help your company reach its full potential, feel free to reach out to us today.
