Information Management Solutions

Harness The Power Of Your Data With Services
& Technology Personalized To Your Business

In today’s digital age, managing and protecting your company’s information is more important than ever. As the amount of data we generate continues to grow, businesses must have a strategy in place to effectively manage this data and ensure its security.

At Scan-Optics, we provide businesses with a comprehensive suite of solutions to help them manage their information effectively. Our solutions are designed to help businesses streamline their operations, improve decision-making, and reduce costs.

Our team of experts has extensive experience in information management, data security, and compliance. We work closely with our clients to understand their unique needs and challenges, and then develop customized solutions that address these challenges.

Find The Right Solution For Your Company

Scan-Optics gives you access to digital transformation solutions across three major areas: Document Scanning Services, Technology, and Business Process Optimization (BPO). Explore each one to understand all of the potential benefits of investing in your digital future.

Document Scanning and Conversion Services

Standard Files

Filing cabinets and other standard storage units may demand a sizable footprint in your operation, but often store files that are seldom referenced on a day-to-day basis. Scan and digitize these documents to preserve space, increase accuracy, and save time.

Office Relocation

We understand that moving into a new office can be a stressful process, and that’s why we offer a solution to help reduce the stress and streamline the move. Our document scanning services are designed to help you digitize your important documents before you move.

Large Format Documents

Even the largest, most unwieldy documents can be digitized and preserved with large format scanning solutions. Scanning capabilities are adjustable to meet your unique record keeping needs, from maps to blueprints, engineering drawings, newspapers, posters, and more.

Microfilm, Microfiche, Aperture Cards

Microfilm and microfiche once excelled at preserving documents and saving space. With superior digital alternatives now available, you can digitize these old rolls of film and make them more accessible than ever.

Books

Books and other bound documents that cannot be quickly scanned through traditional solutions can become a burden as they collect. Libraries, archives, and other organizations can digitize these formats with scanning services for faster reference and search without the space demands.

Binders

Binders are a great way to organize loose leaf physical files, but they lack the conveniences of secure and searchable digital formats. Digitize these collections to retain organization without the resources it takes to maintain physical binders.

Technology

Document Capture

Document capture technology is used to scan and digitize physical documents that can then be preserved, organized, searched, duplicated, or shared more easily. This can also include the capture of electronic documents for conversion into more universal formats.

Document Management

How are you storing documents once they’re digitized? Digital record management solutions use AI and intelligent search functions to organize and index information on the cloud. Find what you need, when you need it, wherever you are.

Document Migration

Legacy document repositories may be inefficient, obsolete, or poorly organized and maintained. Document migration allows you to transition electronic documents and metadata from the original system into another, more desirable one.

Workflow Automation

Optimize the flow of documents and data across tasks and platforms — for example, taking an email and automatically repurposing it into a task in a project management system — with workflow automation technology.

Robotic Process Automation (RPA)

RPA simplifies project management by automating low-grade tasks. AI-powered bots assess information, find its meaning, and accurately use it to expedite processes like invoicing, payroll, software updates, onboarding, and more.

E-Forms

Upload electronic and mobile-friendly documents more securely with e-forms. Whether you’re onboarding new employees or storing sensitive data, a digital form is a simple solution for exchanging information with maximum security.

Business Process Optimization (BPO) Services

Backfile Conversion

Paper is vulnerable, takes up space, and costs a lot to sort, handle, and store. Put old hardcopy files through document conversion to get them into a consistent digital format that’s easily searchable and actionable — a boon for compliance.

Human Capital Management

We offer a range of customizable solutions, including talent acquisition, performance management, learning and development, compensation and benefits, and HR analytics, to help businesses enhance their workforce productivity, engagement, and satisfaction.

Digital Mailroom

Deliver snail mail right to email inboxes and departmental shared drives with a digital mailroom. This service sorts, scans, and digitally distributes physical mail and time-sensitive information in one step. Your remote or hybrid workforce can now have secure access from anywhere.

Outbound Print Services

We provide a range of solutions for printing and distributing your business documents to external parties, such as marketing materials, invoices, and statements. With expertise in printing, finishing, and mailing, we can handle your outbound document needs from start to finish.

Transaction Processing

Businesses handle a wide variety of transactions, from purchase orders to mortgages, loans, claims, and forms processing. Handling all transactions digitally speeds up turnarounds and eliminates large quantities of paperwork.

Invoice Processing

We offer invoice BPO services to receive invoices or accounts payable/receivable, capture and categorize all data, extract vendor information, and handle all exceptions in accordance with your organization’s unique requirements.

Custom Solutions Available

Your digital transformation is unique. So are our services.

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Industries We Serve

Relevant digital transformation and information management solutions for targeted industry needs.

Architecture and Engineering

Financial Services

Manufacturing

Government

Education

Insurance

Benefits Of Digital Transformation

A successful digital transformation empowers your organization to move away from paper and legacy systems in favor of more effective digital alternatives. Computer systems offer a powerful tool for searching, analyzing, and applying insights from large collections of information — and a much more efficient solution than the hours it would take a human to do the same.

Among other benefits, the right digital transformation solutions can help you to:

Save time
Accelerate operational processes
Increase employee productivity
Gain a competitive advantage
Maximize revenue
Eliminate repetitive low-level tasks
Cut costs
Apply resources more efficiently
Use previously inaccessible data & insights
Streamline workflows across your business

Book A Free Consultation & Get Started

Interested in digital transformation solutions? Book your free consultation today to share your needs and learn more about
the services that can save money, free up time, and get your documents back under control.